Before work starts, everyone should know when they need to be available and the expected response time for communications outside core hours. Use the Meeting Planner to share local meeting times.
For meetings involving a large number of participants (or if you don't know everyone’s location and time zone), use our Event Time Announcer to communicate meeting times.
Once you have the right tools, the next step is to prioritize tasks and communicate that ranking to everyone involved. This step creates focus on what’s most important and lets your team structure their work efficiently.
The whole team will have to adapt to different timings. A good way to ensure fairness is to create an equal distribution of early or late meetings among the time zones.
Schedule regular one-on-one check-ins with team members to stay connected and identify time-difference challenges.
Make sure everyone stays on the same page by sending summaries that include action items and decisions.
Take full advantage of your company’s email, video, or project management tools to reduce the need for online meetings.
Finally, make sure you honor your team’s national holidays and work hour standards. Respecting local time structures and traditions is a great way to show you care about your team and help ensure the success of your project.